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If you still have the original document that was scanned or turned into an image file, you can use a mobile scanning app with OCR to capture and extract the text. FineReader exports the results in Word, PDF, and other formats, and the resulting files are far more usable than anything else I’ve found. FineReader’s OCR engine is more accurate than anything else I’ve tried, and it comes with a unique error-checking feature that works like a spellchecker in a word processor, so you can fix OCR errors before exporting the result.
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In converting scanned images to editable text, Acrobat does a decent job of creating a PDF, but nothing comes close to the power of our Editors' Choice winner for OCR tools, ABBYY FineReader PDF 15 ($199). I’ve had success with clear single-page images, but Word simply can’t handle anything complex, like a scan of a book, and tends to produce an unusable mix of text and images. What can you do about converting PDFs made from a scanner or camera?ĭepending on the quality of the scanned image, you may be able to open it in Word, and Word’s built-in OCR may be able to create editable text.
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How to Convert a Scanned Document to Word FormatĮverything I’ve written so far focuses on PDFs that were exported from an app so that the text is embedded in the PDF. Every time I’ve tried it, though, the results were terrible.
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The instructions are similar to using Acrobat: Open the file for editing, and then download it in Word format.
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One more free app that I sometimes hear recommended for converting a PDF to Word is Google Docs. The file will likely take a moment to process and then open as an editable Word document. Or right-click on the file and select Open With > Microsoft Word. Launch Word and go to File > Open and select your PDF. Open it as you would any other file in Word.
The simplest way to convert your PDF is to open it in Microsoft Word and let Word convert the content. Let’s start with PDFs that don’t need OCR, in other words, PDFs with embedded text. How to Convert PDFs With Embedded Text Using Word
If you can’t select text, then the PDF is scanned and needs to have OCR applied before you can convert it into a Word document. If you can select text, then the PDF was exported from an app-or it has already had OCR applied to it, which is just as good. Try to select some text by dragging with the mouse. Open the PDF in your default PDF app, such as Edge in Windows 11, Preview in macOS, or Adobe Acrobat Reader (Opens in a new window). If you don’t know whether a PDF was created by an app or by a camera or scanner, here's how to find out. How to Tell if a PDF Is App-Created or Scanned? However, if the PDF was created by scanning or photographing printed text, then the problem is a lot harder, because you need to use OCR (optical character recognition) on the scanned image to extract the text, and that process always risks introducing errors. If the PDF was created from a Windows, Mac, or Linux app by exporting from the app to PDF, then the solution is relatively easy because the text of the PDF is embedded in the PDF file and can be extracted. Which solution you should use depends on the kind of PDF that you need to edit. There’s no perfect solution to this problem, but there are plenty of good-enough solutions. You have to convert the PDF to a different kind of document first. That kind of editing is simply impossible in a PDF file. Don’t believe any vendor who claims to make PDF editing as easy as it is in Word. What makes it difficult is that the PDF (Portable Document Format) standard, an open standard created by Adobe in the 1990s, is completely incompatible with the DOCX word-processing format that’s now standard in Microsoft Word and almost everything else.
The only way to make wholesale edits in a PDF file is to transform it into a word-processing document so that you can edit it in Word, Google Docs, or any other word-processing app. This problem is a lot easier to solve than the first-the answer is at the end of this story. Here’s another problem: You need to convert a PDF into an image file to display on the web, insert into a document, or upload it to a site that only accepts JPGs. How do you convert the PDF into a document that you can edit to add or remove paragraphs, move text from one part of the document to another, and so on? Someone sends you a PDF file, and you need to make large-scale changes in it, the kind of wholesale editing that's impossible to do in PDF-editor apps like the ones you might use to do light edits to a PDF.
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